Presentation guidelines

Prior to the meeting, all presenters will be sent details about their presentations, including session names, time of their scheduled oral talks and/or their poster numbers for the poster session.


Guidelines for preparing oral presentations

Presenters in all sessions are kindly requested to use digital projection of their presentation. Presentations should be prepared for use with Microsoft PowerPoint 2010 in a Windows compatible format; there will not be any MAC equipment available. If made in another program or in an earlier PowerPoint version, please make sure that it is compatible with PowerPoint 2010.

A few guidelines to keep in mind when preparing your presentation:

  1. Prepare your slide to communicate ideas, not details. If attendees want details, let them ask you in the “Questions and Answers” period.
  2. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A figure or graph may better communicate your data or results.
  3. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A "methods" slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
  4. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.


Instructions for giving an oral presentation in Regular Sessions RS-01 to RS-11

Keep in mind that in a slide presentation for the regular sessions, you are only given 20 minutes, including 5 minutes discussion with the audience (Questions and Answers period). The chairpersons have been instructed to require all speakers to adhere to this limit.

  1. Arrive at least 15 minutes prior to the beginning of your session and bring your presentation on a USB stick to upload it on the computer before the session starts. Please take this opportunity to introduce yourself to the chairperson.
  2. The electronic projection equipment provided in each room will include a laptop equipped with Windows 7 and PowerPoint 2010. 
  3. Should circumstances prevent you from making your presentation, you must arrange for a substitute (co-author) to present your paper and you must notify the SETAC office.


Instructions for giving an oral presentation in Special Sessions SS-01 and SS-02

SS1 – Teaching sustainability: Paving the way to a common understanding and meaningful actions

The instructions are the same as described above, except that each presenter will be given a total of 15 minutes, including 5 minutes discussion with the audience. The chairpersons have been instructed to require all speakers to adhere to this limit.

SS2 - LCA networks: What exists and how do they work?

The instructions are the same as described above, except that each presenter will be given a total of 10 minutes for their presentation. No “Questions and Answers” period will be allocated to individual presentations. Instead, a time slot at the end of the session will support general discussions on the topic with the audience (moderated by the chairpersons).


Poster guidelines

Only one poster session will be organised during the conference (for all regular and special sessions). It will be organised as a Dine and Discuss event designed to put the posters in highlight and facilitate discussion between the presenters and the audience. The posters will be grouped by topics depending on the session to which they are affiliated.

All posters should be in format A0. The poster panels will be ca. 2.15 m tall × 1 m wide mounted vertically (portrait format). The poster board surface consists of fabric over a rigid board. Pins will be provided to each presenter to mount their poster(s). Suggestions for the preparation and presentation of your poster are provided below.

Presenters will be allowed to begin mounting their display on their assigned board between 12:00 and 13:00 on Monday 26th November. Poster boards with abstract numbers will be found in room 104 and 105 including the adjacent corridor. Authors can see their poster display id/abstract number in the online available programme. Each of the poster theme clusters is sign posted in the poster rooms. Presenters are advised to provide an envelope where people can leave their business cards to obtain a digital copy of the poster and/or more information. From 13:00 the poster session will be open, however poster presenters arriving after the Symposium opening will still have the possibility to mount their poster until 18:30. Presenters are not expected to be close to their poster between 13:00 to 18:30.

At 18:30 posters in the corridor adjacent to room 104 and 105 will be moved to room 102 by the organisers for the duration of the Dine & Discuss event. The Poster Session Dine & Discuss event will take place from 19:00 to 21:30 in room 102, 104 and 105. The event is designed to put the posters in highlight and to facilitate discussion between the presenters and the audience. Food and beverages will be provided throughout the Dine & Discuss event. During the Dine & Discuss event poster presenters are expected to be by their posters.

Logos and advertising material should not be used. Bear in mind that the illustrations and text must be readable from a distance of at least 2 meters. All lines should be heavily drawn. Typed materials should be on the largest typeface available.